The AI Enterprise Initiative: Bylaw Article 5

ARTICLE V – CITIZEN MEETINGS & PARTICIPATION

5.1 Annual General Assembly (AGA)

Legal Core:

The organization shall convene an Annual General Assembly of all members. Notice must be given at least 30 days in advance, with agenda and records made publicly available. Quorum requires 25% of active membership.

For Citizens:

Once a year, everyone meets, with enough notice and full access to records. A quarter of members must participate for decisions to count.

AI’s Role:

AI distributes notices, verifies quorum, and logs all AGA records in plain language and public archives.

Why This Matters:

Prevents “fake annual meetings” where leaders rubber-stamp decisions without members knowing.

5.2 Emergency Meetings

Legal Core:

Emergency meetings may be called by:

1. A majority of the Board, or
2. A petition signed by 10% of members.

Notice must be given at least 7 days in advance.

For Citizens:

If something urgent comes up, leaders or 10% of members can force a meeting within a week.

AI’s Role:

AI validates petitions, distributes notice, and tracks deadlines.

Why This Matters:

Stops crises from being hidden—members can force action when leadership stalls.

5.3 Digital Participation

Legal Core:

All meetings shall be accessible remotely via secure digital platforms. Digital participation carries full voting rights.

For Citizens:

You don’t need to be in the room—online participation counts just the same.

AI’s Role:

AI manages secure digital voting, verifies identities, and prevents duplicate votes.

Why This Matters:

Prevents geography or mobility from being used as excuses to exclude members.

5.4 Member Proposals

Legal Core:

Any member may submit proposals for consideration at meetings. Proposals supported by 5% of active members must be added to the agenda.

For Citizens:

If enough members back your idea, it must be discussed and voted on.

AI’s Role:

AI tracks support thresholds and auto-inserts proposals onto agendas.

Why This Matters:

Stops leadership from ignoring grassroots ideas—members shape the agenda.

5.5 Voting Rules

Legal Core:

Each member has one vote. Voting may occur in person, digitally, or by secure mailed ballot. Results must be published within 48 hours.

For Citizens:

Everyone gets one vote. You can vote online, by mail, or in person, and results are public right away.

AI’s Role:

AI verifies votes, publishes tallies, and flags anomalies (e.g., duplicate ballots).

Why This Matters:

Prevents manipulation of results and keeps outcomes transparent.

5.6 Record of Proceedings

Legal Core:

All meetings must produce minutes within 7 days, including attendance, motions, votes, and outcomes. These records must be public and accessible.

For Citizens:

Meeting notes come out within a week—everyone can read what happened.

AI’s Role:

AI generates minutes automatically, ensures plain-language versions, and archives all records.

Why This Matters:

Prevents leadership from hiding what happened or rewriting history.

5.7 Citizen Challenges

Legal Core:

Members may challenge meeting outcomes within 14 days if procedural violations are alleged. AI verification shall serve as evidence in disputes.

For Citizens:

If rules weren’t followed, you can challenge the results within two weeks.

AI’s Role:

AI provides logs and audit trails as evidence in challenges.

Why This Matters:

Stops leadership from bending the rules during meetings—AI keeps them honest.

✅ Summary of Article V

• Annual + emergency meetings guaranteed.
• Digital participation carries equal rights.
• Agenda control isn’t just leadership’s—members can force issues.
• Voting transparency within 48 hrs.
• Minutes within 7 days, plain-language, public.
• Challenges allowed with AI logs as evidence.

This is the operating system of democracy inside the nonprofit—citizens aren’t spectators, they’re active governors.